Last Updated: October 7, 2024
Link to Feature: https://app.fireflyreservations.com/taxes (or click here)
Quick Links:
Overview
Each unit can have custom tax rules, so if you need to charge a hotel tax on reservations less than 30 days, local tax on all reservations, and sales tax on reservations 30 days long and longer for some units while other units are not taxed at all, that is all possible.
Set Up Taxes
First, you need to set up your tax names and rates. Click on Settings > Taxes to view all your current taxes. To add a tax, just enter the name of the tax and the rate and click Add.
Set up your taxes first under Settings > TaxesOnce you have added all your possible taxes, you are ready to set up the taxes for each unit.
Apply Taxes to Units
Go to Settings > Units, and select a unit you want to set up rules for taxes. Click on the Taxes tab, then click Add Tax Rule.
Select the tax you want to add to this unit, and indicate if the tax should only be applied to the reservation depending on how long the reservation is. So for example, if you only want a tax to be applied if the reservation is 30 days long or less, set the Max Stay Length to 30 days.
Once you have selected the tax and set the min/max stay length restrictions, click Save.
You will now see all your tax rules listed for that unit. If you want to copy these same tax rules to any other units, you can export the tax rules using the import/export unit info feature.
Apply Taxes to Point of Sale
Taxes may be applied to Point of Sale items through a POS Item Category or on an individual item. Please see this article for more information: Point of Sale
Override Taxes on a Charge
If you ever need to manually modify which taxes are applied to a specific charge, you can always edit the charge taxes from the edit charge dialog. So navigate to a reservation, open the options menu next to a charge on the charges tab, and click Edit to edit the charge.
Click the tax button to edit the taxes applied to this chargeNext check the checkbox for each tax that should be applied to this charge.
Check the checkbox next to each tax that should be applied to this chargeAfter you have selected all the taxes you want to apply, click out of the tax box to close the list of taxes. The tax due total is automatically recalculated to include only the taxes you just selected. Click Save, and the charge will the saved with the new taxes!
How are taxes calculated in Firefly?
Tax amounts are rounded at the line-item level. In this case, the total tax value is calculated by applying the tax rate to each line in the order, rounding the result, and then adding these subtotals together to arrive at the total value of the order.
Rounding taxes at the line level improves the calculation of different tax rates and makes it easier to calculate taxes for orders that include taxable and non-taxable products.
🙋♀️ Still need help? Email: support@fireflyreservations.com and one of our technicians can help answer your questions.
💭 We would love to know if this article was helpful in addressing your issue. If you could answer the question below it will notify our team. Thank you!